Privacy Policy

PKF Goldsmith Fox

Policy: The Privacy Act 2020

The Privacy Act came into force on 1 December 2020. It relates to the collection, use and disclosure of information. As an accounting practice, PKF Goldsmith Fox collects, uses, and discloses information for the purposes of providing accounting services to our clients. As such, we are bound to comply with the Act.

The following principles in the Act should be considered when dealing with clients and their business affairs.

Collection

• Information must be collected for a lawful purpose connected with a function or an activity of PKF Goldsmith Fox.
• You (as the “agency”) must collect information by means that are lawful, fair, and not unreasonably intrusive for the individual.
• You must collect information directly from the person concerned, unless PKF Goldsmith Fox believes, on reasonable grounds that:

         — it would not prejudice the interests of the individual concerned

         — it would prejudice the purposes of the collection

         — the person authorises the collection

         — the information is publicly available

         — it can be used without identifying anyone

         —it is another type of authorised collection under the Act.

• You must make the person aware of your purpose in collecting information and the use it will be put to.
• If you are collecting the information, you must make the person concerned aware of:

         — the information being collected

         — the purpose

         — who will see it

         — your contact details and those of any person or body that will hold the information

         — if the collection of the information is authorised or required by law, which law, and whether it is voluntary or mandatory for the person to provide the information

         — the consequences (if any) if they do not provide all or some part of the information

         — their rights of access to, and correction of, information.

Storage

• Information must be stored correctly to protect it from loss, unauthorised access, use, modification, or disclosure.
• PKF Goldsmith Fox will not keep the information longer than required to fulfil the purposes the information was obtained for.

Access and corrections to personal information

• An individual may request confirmation of whether PKF Goldsmith Fox holds personal information about them, and access to their personal information.
• PKF Goldsmith Fox must advise the individual that, under Information privacy principle 7, the person may request correction of that personal information, subject to Pt 4 of the Act.
• PKF Goldsmith Fox will take all reasonable steps to ensure information is accurate, up to date, complete, and not misleading.
• Where information has been corrected or a statement of correction attached, PKF Goldsmith Fox will take all reasonable steps to inform all others to whom the agency has disclosed the information.

Use or disclosure

• PKF Goldsmith Fox will not use or disclose information without taking all reasonable steps to ensure it is accurate, up to date, complete, relevant, and not misleading.
• If PKF Goldsmith Fox needs to give the information to another person in connection with the provision of a service to the agency, the firm will do everything reasonably within its power to prevent the information’s unauthorised use or disclosure.
• If PKF Goldsmith Fox holds personal information obtained for one purpose, it will not use the information for any unrelated purpose unless the use is covered by circumstances outlined in Information privacy principle 10 of the Act.
• PKF Goldsmith Fox may disclose personal information if the disclosure (including disclosure outside New Zealand):

         — is in line with the purpose for which the information was collected

         — is to the individual concerned, or authorised by them, or

         — is covered by circumstances outlined in Information privacy principles 11 and 12 of the Act.

• PKF Goldsmith Fox may assign a unique identifier to an individual for use in its operations only:

         — if it is necessary to enable the firm to carry out its functions efficiently, and

         — within the limits outlined in Information privacy principle 13 of the Act.

Last reviewed on 14 December 2020